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Product design · Content systems · Implementation

Tenant Portal Redesign

Redesigning a rental customer portal to make application, move-in and everyday tenancy easier to manage without relying on Building Managers.

Role
Product design
Team
Solo — proposed, designed & implemented
Platform
StarRez PortalX
Status
Shipped · Late 2025
Scale
7 buildings + 40+ rooming houses

The portal supported prospective renters and tenants from application through tenancy, but much of the experience relied on long text pages. Important tasks and information were harder to find, and Building Managers still handled repeat questions that could have been resolved through the portal.

How I redesigned it

Select a step to inspect the reasoning underneath

Explore the tenant portal

Switch buildings and open each section to see how the same structure works across different properties.

Recreated structure · tenant values are dynamic per person, so no personal data is shown. Worked examples: Tenancy Information and New to Melbourne.

The platform stayed the same. The experience became clearer to use and easier to manage.

Impact

~35%
Increase in portal usage
Tracked after the redesign
Fewer repeat enquiries
Building Managers reported fewer recurring questions about information and tasks already supported in the portal.
Team feedback
Used across 7 buildings and 40+ rooming houses. The same structure now serves as the starting point for new launches and ongoing PortalX updates.
Journey mapping Content systems Information Architecture Reusable structure
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